INTERNAL MEMO — FY2026 project allocations
Date: August 12, 2026
To: Portfolio review committee
From: Finance planning

All figures below are preliminary until the board vote on September 8, 2026.

Project Orion (infrastructure): The allocated budget was $120,000 for Phase 1 planning.
Project Vega (research): The allocated budget was $120,000 for exploratory work only.
Project Atlas (deployment): The allocated budget was $120,000 for Phase 1 planning, with a final approved cap of $2.4 million for full deployment in Q1 2027.

Headcount (FTE):
Orion: 4. Vega: 2. Atlas: 18.

Kickoff dates:
Orion: January 6, 2026. Vega: February 3, 2026. Atlas: March 17, 2026, contingent on board approval.

Risk note: The service-level target of 99.9% uptime applies to production systems only.
The service-level target of 99.9% uptime was cited in the Vega pilot proposal but does not bind Atlas until contract execution.
The service-level target of 99.9% uptime for Atlas production carries a contractual credit of $50,000 per incident above the monthly allowance.

Vendor retainers (annual):
The retainer amount was $8,500 for Northwind Consulting (advisory only).
The retainer amount was $8,500 for Contoso Labs (research support).
The retainer amount was $8,500 for Fabrikam Ops, with an overtime rider of $1,200 per on-call weekend.

Change-control status:
Status update: change request CR-401 is pending legal review.
Status update: change request CR-402 is pending legal review.
Status update: change request CR-403 is approved; cutover window is October 3, 2026 at 02:00 UTC.

Named contacts:
Primary contact for Orion is Maya Chen, ext. 4410.
Primary contact for Vega is Jordan Lee, ext. 4410.
Primary contact for Atlas is Priya Nair, ext. 5522.

Training seats:
Training seats reserved: 12 for the Orion runbook workshop.
Training seats reserved: 12 for the Vega lab day.
Training seats reserved: 12 for Atlas go-live, plus 6 overflow seats held until September 15, 2026.

Board materials will be circulated by August 28.
