IMAP Cleanup Tool

Connection

Profile

Provider Host Port User Timeout (s) Password

Folders iPick the folders to scan. Gmail uses special names like `[Gmail]/All Mail`, `[Gmail]/Trash` (may be localized). Connect first to load the list.

Not connected - folders will appear here. Defaults to INBOX.

⚠️ Every action - Run, List senders, Empty folder - applies to the selected folders above (hover a row and click × to remove it from the list).

What to match

Target list Rule (query builder)

Senders / domains, one per line i One entry per line:
• spam@example.com - exact sender address
• *@newsletter.com - that domain exactly, never subdomains
• annoying.com - that domain, plus subdomains if “Include subdomains” is on
• mail.annoying.com - that specific subdomain
• lines starting with # are comments
In "full" mode, *@paypal.com = paypal.com without Include-subdomains. The point: with Include-subdomains on, *@paypal.com stays exact while bare domains (e.g. newsletter.com) also catch their subdomains - so you can mix per-entry. ("search" mode is always a substring match.)

Load from file one entry per line · reuse across runs

Counts how many emails match the current filter in the selected folders - makes no changes.

Options

Scan mode i "search" (default) - fast server-side IMAP SEARCH. It is a substring match on the From header, so it already matches subdomains (a target annoying.com also catches x@mail.annoying.com).

"full" - downloads each header and matches the exact domain locally (stricter). Enable “Include subdomains” to also catch subdomains in this mode. Include subdomains iAffects "full" mode only. It expands bare-form domains (e.g. annoying.com → also mail.annoying.com). The *@domain form is always exact and is never expanded. In "search" mode subdomains match anyway (substring). Gmail: move to Trash iOnly for Gmail. A plain delete in INBOX just removes a label; this applies the \\Trash label so the message is really trashed. Auto-enabled when the host is imap.gmail.com.

⚠️ This does not free space on its own: messages sit in Trash for ~30 days. To remove them now, afterwards select the [Gmail]/Trash folder in the list and run Empty folder (carefully!). Expunge (permanent) i⚠️ Permanently removes flagged messages. Without it, messages are only flagged \\Deleted (hidden but recoverable until expunged).

With “Gmail: move to Trash” this has no effect - messages just go to Trash. To delete for good, then select [Gmail]/Trash and use Empty folder.

Empty folder (delete ALL) i⚠️ Deletes every message in the selected folders, ignoring the match criteria. Dry-run (preview only) iReports what would happen and changes nothing. Keep it on for your first run. Batch size iMessages per IMAP request when fetching headers or deleting. Higher = fewer round-trips but heavier requests. Default 500. On Gmail, delete/trash is auto-capped at 200 (Gmail rejects larger STORE commands).

Cleanup action

Deletes / moves matching messages in the selected folders. With dry-run on, “Run” only previews.

List senders

Shows the senders in the selected folders ranked by how many emails each sent - use it to decide what to target.

Downloads the last “List senders” result to your browser’s download folder. Edit the file name if you like; with “ask where to save” enabled, your browser also lets you choose the folder.

IMAP Cleanup Tool

Connection

Folders iPick the folders to scan. Gmail uses special names like `[Gmail]/All Mail`, `[Gmail]/Trash` (may be localized). Connect first to load the list.

What to match

Options

Log

New scheduled job

Saved jobs

Job log -

Save connection profile

Unlock profile

Confirm

Connection

Folders iPick the folders to scan. Gmail uses special names like [Gmail]/All Mail, [Gmail]/Trash (may be localized). Connect first to load the list.

What to match

Options

Log

New scheduled job

Saved jobs

Job log -

Save connection profile

Unlock profile

Confirm

Folders iPick the folders to scan. Gmail uses special names like `[Gmail]/All Mail`, `[Gmail]/Trash` (may be localized). Connect first to load the list.