Configuring OiRA
Fine tune OiRA to your needs by allowwing more users access to your organisation or change the way your organisation appears within OiRA.
Organisation
Every risk assessment belongs to an organisation. Users who can access the organisation can access its risk assessments.
When you create a new user account, without using an invitation to an organisation, you can create your own organisation by clicking the “Add organisation” button. The organisation is used for storing the risk assessments.
The organisation screen can be reached through the main screen by clicking on the tab called ‘Organisation’.
With the organisation screen in front of you, you’ll see all organisations that you have access to listed on the left-hand side. In most cases, you will see only one organisation. But in case you have access to other organisations as well, for instance because you’re an OiRA consultant, then you’ll see more than one organisation listed.
When creating your own organisation, you can choose a name of the organisation and upload a logo for it. As a default, the name of your organisation will be suggested like ‘Organisation of …’, where the … is replaced by the first name of the first user of this organisation. If the name of this user is unknown, then as a fallback this user’s e-mail address will be shown.
You can edit your organisation at a later point in time by clicking on the button ‘Edit organisation’ on the right-hand side.
User management
On the right-hand side, you’ll see a list of users who can access the selected organisation. You should see your own name (if it’s known to the system) or your e-mail address amongst the list of users who can access the risk assessments of your organisation.
Editing your name
It’s recommended to enter your own name into the application, because it will improve your recognisability to other users throughout the application later on. You can change your name on the Preferences screen. This can be found in the personal menu personal menu.
Roles and permissions
Next to the names of the users, you’ll see your role within the organisation. There are 3 possible roles.
- Member — Members can make risk assessments and take trainings. Members can view and edit all risk assessments of the organisation.
- Consultant — Consultants can make and edit risk assessments, validate and approve risk assessments and create trainings.
- Administrator — Administrators can create, edit and remove user accounts. Administrators can also make risk assessments and edit existing ones, lock risk assessments, create trainings and take trainings.
Adding a user to your organisation
You can add an extra user, such as an employee or an OSH consultant, to your organisation by clicking on the ‘Add user’ button. A panel will appear that asks you to choose the permission level for the new user. You can still change the permission level of the user afterwards. Once you’ve set the permission level, click ‘Invite by e-mail’ to send the invitation.
When you click ‘Invite by e-mail’, your e-mail client will open with a new e-mail with a link in it that people can use to join your organisation. The link is valid for five days and you may send it to as many people as you would like to join your organisation.