How to create or modify a document

Luca Fini (lfini@arcetri.astro.it), July 2005

When you want to add or modify a document in a billboard, you'll use the form shown in the figure below. Fields in the form are explained below.

  1. The document title.

  2. The date of the document: it is automatically initialized to the current day, for a new document, and to the previous document date when editing an existing one. It may be changed at will. Dates must be written in numeric format: mm/dd/yyyy.

  3. The expiration date of the document. If specified it must be later than the document date.

  4. If you check this checkbox the text of the document will be interpreted as HTML source code, otherwise it will be displayed as typed in, respecting new lines, ecc. Note that f you do not specify HTML format, you must explicitly put newlines into text, otherwise it will be displayed as a single, long line.

  5. When you press this button, the text contained in the box below is scanned to find URL specifications (e.g.: http://www.arcetri.inaf.it) and those specifications are converted into hyperlinks.

    Note that if you press the button again at the next screen, the process is done again, and the result may not be what you want: so use the button with care.

  6. Text area. Here you write the text of the document (see also: point 5).

  7. Attachment area: here you see files you have attached to the main document. If you uncheck the checkbox after the number, the attachment will be removed.

  8. New attachment title. Here you can write a title for a new attachment you want to attach. The field is filled with a hint you can change at will.

  9. Here you must specify the full path of the file you want to attach (see also point 10).

  10. In order to find a file to be attached, when you press the "Browse" button you will get a file selection interaction box. When you select a file, the full path will be written in the field N.9

  11. After selecting a file to attach you may press this button to have it attached (Note: if you have specified a file to attach, any other button will also perform the attachmen other than its specific function).

  12. When you've finished with all details you press the "Show preview" button to look at the resulting document, as it will be published.

  13. If you change your mind you press "cancel" and the new document insertion (or the modification) will be canceled.

Using maintenance commands

Billboard management consists essentially in removing expired documents. If the proper configuration parametere for the given billboard is defined, expired documents would be moved into a different directory, instead of being removed.

Authorized users can invoke the maintenance command from the maintenance interface.