# Project Documentation

Welcome to the comprehensive documentation system for our software development lifecycle, standards, and operational procedures.

## 📚 Documentation Overview

This documentation repository serves as the single source of truth for all project-related information, processes, and standards. It follows our custom ISO-inspired documentation standard designed to ensure consistency, quality, and compliance across all development activities.

## 🗂️ Directory Structure

```
docs/
├── README.md                          # This file - navigation and overview
├── sdlc/                              # Software Development Lifecycle
│   ├── requirements/                  # Requirements gathering and management
│   │   └── requirements-template.md   # Template for requirements documents
│   ├── design/                        # System and software design
│   │   └── design-document-template.md # Template for design documents
│   ├── development/                   # Development processes and guidelines
│   ├── testing/                       # Testing procedures and plans
│   │   └── test-plan-template.md      # Template for test plans
│   ├── deployment/                    # Deployment procedures
│   └── maintenance/                   # System maintenance procedures
├── standards/                         # Development and quality standards
│   ├── coding/                        # Coding standards and best practices
│   │   └── python-coding-standards.md # Python-specific coding standards
│   ├── security/                      # Security standards and guidelines
│   │   └── security-standards.md      # Comprehensive security standards
│   ├── quality/                       # Quality assurance standards
│   └── architecture/                  # Architectural standards and patterns
├── sop/                               # Standard Operating Procedures
│   ├── development/                   # Development-related SOPs
│   │   ├── code-review-process.md     # Code review procedures
│   │   └── deployment-process.md      # Deployment procedures
│   ├── operations/                    # Operational procedures
│   ├── support/                       # Support and maintenance procedures
│   └── compliance/                    # Compliance and audit procedures
├── features/                            # Feature specifications and documentation
│   ├── dynamic-system-prompts.md       # Dynamic system prompts documentation
│   ├── RESUME_COMMAND_SPEC.md          # Complete /resume command specification
│   ├── question-gate-protocol.md       # Question gate protocol documentation
│   ├── ready-message-system.md         # Ready message system documentation
│   └── widget-status-system.md         # Widget status system user guide
├── guides/                             # Developer guides and tutorials
│   └── widget-development-guide.md     # Comprehensive widget development guide
├── plugins/                            # Plugin architecture specifications
│   └── kollabor/                           # Core plugin specifications
│       ├── README.md                   # Plugin specs overview
│       └── resume_conversation_plugin_spec.md  # Resume plugin complete spec
├── project-management/                # Project management documentation
│   ├── templates/                     # Project management templates
│   ├── processes/                     # PM processes and workflows
│   └── issue-tracking/                # Issue tracking procedures
│       └── issue-tracking-guide.md    # Complete issue tracking guide
├── assets/                            # Supporting materials
│   ├── diagrams/                      # System and process diagrams
│   ├── templates/                     # Document templates
│   └── images/                        # Screenshots and images
└── reference/                         # Reference materials
    ├── apis/                          # API documentation
    ├── specifications/                # Technical specifications
    └── glossary/                      # Terms and definitions
```

## 🚀 Quick Start

### For New Team Members
1. Start with [Project Overview](#project-overview)
2. Review [Standards](#standards) relevant to your role
3. Familiarize yourself with [Standard Operating Procedures](#standard-operating-procedures)
4. Check [Project Management](#project-management) processes

### For Developers
1. **Coding Standards**: Review [Python Coding Standards](standards/coding/python-coding-standards.md)
2. **Security Guidelines**: Read [Security Standards](standards/security/security-standards.md)
3. **Development Process**: Follow [Code Review Process](sop/development/code-review-process.md)
4. **Deployment**: Understand [Deployment Process](sop/development/deployment-process.md)
5. **Feature Development**: Check [Feature Specifications](features/) for new feature requirements

### For Project Managers
1. **Templates**: Use templates in [SDLC](sdlc/) and [Project Management](project-management/)
2. **Issue Tracking**: Implement [Issue Tracking Guide](project-management/issue-tracking/issue-tracking-guide.md)
3. **Process Documentation**: Reference [Standard Operating Procedures](#standard-operating-procedures)

## 📖 Document Categories

### Software Development Lifecycle (SDLC)

The SDLC documentation provides templates and guidelines for each phase of software development:

- **[Requirements](sdlc/requirements/)**: Gathering, documenting, and managing project requirements
- **[Design](sdlc/design/)**: System architecture, API design, and technical specifications  
- **[Development](sdlc/development/)**: Coding practices, development workflows, and standards
- **[Testing](sdlc/testing/)**: Test planning, execution, and quality assurance procedures
- **[Deployment](sdlc/deployment/)**: Release management and deployment strategies
- **[Maintenance](sdlc/maintenance/)**: Ongoing support and maintenance procedures

### Standards

Our development standards ensure consistency, quality, and security across all projects:

- **[Coding Standards](standards/coding/)**: Language-specific coding conventions and best practices
- **[Security Standards](standards/security/)**: Comprehensive security guidelines and requirements
- **[Quality Standards](standards/quality/)**: Quality assurance and control procedures
- **[Architecture Standards](standards/architecture/)**: Architectural patterns and design principles

### Standard Operating Procedures (SOP)

Detailed procedures for common operational tasks:

- **[Development SOPs](sop/development/)**: Code review, deployment, and development workflows
- **[Operations SOPs](sop/operations/)**: System operations and maintenance procedures  
- **[Support SOPs](sop/support/)**: Customer support and issue resolution procedures
- **[Compliance SOPs](sop/compliance/)**: Audit, compliance, and regulatory procedures

### Features

Feature specifications and documentation for new functionality:

- **[Dynamic System Prompts](features/dynamic-system-prompts.md)**: Dynamic system prompt functionality
- **[Resume Command](features/RESUME_COMMAND_SPEC.md)**: Complete /resume command specification
- **[Question Gate Protocol](features/question-gate-protocol.md)**: Question gate protocol for tool execution
- **[Ready Message System](features/ready-message-system.md)**: Ready message system documentation
- **[Widget Status System](features/widget-status-system.md)**: Widget status system user guide

### Guides

Developer guides and tutorials for building features and components:

- **[Widget Development Guide](guides/widget-development-guide.md)**: Comprehensive guide for creating custom status widgets

### Plugins

Plugin architecture specifications for core and community plugins:

- **[Core Plugins](plugins/kollabor/)**: Complete specifications for core plugin system
  - **[Resume Conversation Plugin](plugins/kollabor/resume_conversation_plugin_spec.md)**: Session management and branching

### Project Management

Tools and processes for effective project management:

- **[Templates](project-management/templates/)**: Project plans, status reports, and documentation templates
- **[Processes](project-management/processes/)**: Project management methodologies and workflows
- **[Issue Tracking](project-management/issue-tracking/)**: Bug tracking, feature requests, and task management

## 📋 Document Templates

### Available Templates

| Document Type | Template Location | Purpose |
|---------------|-------------------|---------|
| Requirements | [requirements-template.md](sdlc/requirements/requirements-template.md) | Document project requirements |
| Design Document | [design-document-template.md](sdlc/design/design-document-template.md) | System and software design |
| Test Plan | [test-plan-template.md](sdlc/testing/test-plan-template.md) | Test planning and execution |

### Using Templates

1. Copy the appropriate template
2. Fill in project-specific information
3. Follow the template structure and guidelines
4. Update document metadata (version, date, author)
5. Store completed documents in appropriate directories

## 🔍 Finding Information

### Search Strategies

1. **By Category**: Navigate through the directory structure above
2. **By Role**: Use role-specific quick start guides
3. **By Process**: Reference SOPs for step-by-step procedures
4. **By Template**: Use document templates for standardized formats

### Common Searches

| Looking For | Check Here |
|-------------|------------|
| Coding guidelines | [standards/coding/](standards/coding/) |
| Security requirements | [standards/security/](standards/security/) |
| Process procedures | [sop/](sop/) |
| Document templates | [sdlc/](sdlc/) and [project-management/templates/](project-management/templates/) |
| Issue tracking | [project-management/issue-tracking/](project-management/issue-tracking/) |
| Feature specifications | [features/](features/) |
| Widget development | [guides/widget-development-guide.md](guides/widget-development-guide.md) |
| Plugin specifications | [plugins/kollabor/](plugins/kollabor/) |

## 📝 Contributing to Documentation

### Documentation Standards

All documentation must follow these standards:

1. **Document Metadata**: Include version, date, author, and status
2. **Clear Structure**: Use consistent headings and formatting
3. **Table of Contents**: Include navigation for longer documents
4. **Cross-References**: Link to related documents
5. **Review Process**: Follow the documentation review workflow

### Adding New Documentation

1. Determine the appropriate directory
2. Use existing templates where applicable
3. Follow naming conventions: `kebab-case-file-names.md`
4. Include document metadata
5. Update this README if adding new categories
6. Submit for review through standard process

### Updating Existing Documentation

1. Update document metadata (version, date, author)
2. Add revision history entry
3. Follow change management process
4. Notify stakeholders of significant changes

## 🛡️ Document Lifecycle

### Document Status Levels

| Status | Description | Usage |
|--------|-------------|-------|
| Draft | Initial document creation | Work in progress |
| Review | Document under review | Awaiting feedback |
| Approved | Document approved for use | Active standard |
| Active | Document in current use | Current version |
| Archived | Document superseded | Historical reference |

### Review Schedule

| Document Type | Review Frequency | Responsibility |
|---------------|------------------|----------------|
| Standards | Quarterly | Standards Committee |
| SOPs | Semi-annually | Process Owners |
| Templates | Annually | Documentation Team |
| SDLC Docs | Per project cycle | Project Team |

## 🎯 Quality Assurance

### Documentation Quality Standards

- **Accuracy**: Information must be current and correct
- **Completeness**: Documents must cover all relevant aspects
- **Clarity**: Content must be clear and understandable
- **Consistency**: Follow established formats and styles
- **Accessibility**: Documents must be easily findable and usable

### Quality Checks

Before publishing documentation:

- [ ] Content accuracy verified
- [ ] Format consistency checked
- [ ] Links and references validated
- [ ] Metadata completed
- [ ] Review process completed
- [ ] Stakeholder approval received

## 📞 Support and Contact

### Documentation Team

For questions about documentation standards, processes, or content:

- **Documentation Manager**: [Contact Information]
- **Technical Writers**: [Contact Information] 
- **Standards Committee**: [Contact Information]

### Getting Help

1. **General Questions**: Check existing documentation first
2. **Process Questions**: Contact process owners
3. **Technical Questions**: Reach out to technical leads
4. **Urgent Issues**: Follow escalation procedures

## 🔄 Continuous Improvement

### Feedback Process

We continuously improve our documentation based on:

- User feedback and suggestions
- Process improvement initiatives  
- Industry best practices
- Compliance requirements
- Tool and technology updates

### Metrics and Monitoring

We track documentation effectiveness through:

- Usage analytics
- User satisfaction surveys
- Process compliance metrics
- Documentation quality assessments
- Knowledge retention measures

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## Document Information

- **Version**: 1.0
- **Date**: 2025-09-09
- **Author**: Documentation Team
- **Status**: Active
- **Next Review**: 2026-03-09

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*This documentation system is designed to grow and evolve with our organization. Your feedback and contributions are essential for maintaining a high-quality, useful documentation repository.*