Paraguay - Accounting Extensions

Step 1: Configure Company

Ensure company fiscal data is complete in l10n_py_base

Step 2: Create First Timbrado

1. Go to Accounting > Configuration > Timbrados
2. Click Create
3. Enter your SET-provided authorization:
   • Authorization number
   • Validity dates
   • Document number range
   • Establishment and point of sale codes

Step 3: Configure Sales Journal

1. Go to Accounting > Configuration > Journals
2. Edit your sales journal
3. Set:
   • Establishment code
   • Point of sale code
   • Link to timbrado
4. Save

Step 4: Test Invoice Creation

1. Create a test invoice
2. Verify document number format: XXX-XXX-NNNNNNN
3. Check timbrado information appears correctly
4. Cancel test invoice if in production

Menu Items Not Appearing

If configuration menus don’t show:

1. Refresh browser
2. Check user permissions (Accounting / Manager)
3. Verify module is fully installed

Timbrado Fields Not in Journal

If timbrado fields don’t appear in journals:

1. Update module
2. Restart Odoo server
3. Clear browser cache

Creating a New Timbrado

1. Go to Accounting > Configuration > Timbrados
2. Click Create
3. Fill in required information:
   • Authorization Number (Timbrado): e.g., “12345678”
   • Start Date: Authorization start date
   • End Date: Authorization expiration date
   • Document Range: From and To numbers
   • Establishment: e.g., “001”
   • Point of Sale: e.g., “001”
4. Click Save

Timbrado Fields Explained

• Authorization Number: The timbrado number issued by SET
• Start/End Date: Validity period of the authorization
• From Number: Starting document number (e.g., 1)
• To Number: Ending document number (e.g., 50000)
• Establishment: Physical location code (001, 002, etc.)
• Point of Sale: Point of emission code (001, 002, etc.)

Activating a Timbrado

1. Timbrados are automatically active if:
   • Current date is between start and end dates
   • Document numbers are not exhausted
2. System shows active status with indicators

Linking Timbrado to Journal

1. Go to Accounting > Configuration > Journals
2. Edit the journal
3. Select the active timbrado from the dropdown
4. System will use this timbrado for all documents in this journal

Standard Invoice Flow

1. Go to Accounting > Customers > Invoices
2. Click Create
3. Select customer and add invoice lines
4. The system automatically:
   • Assigns the active timbrado from the journal
   • Generates the next document number
   • Validates timbrado status
5. Click Confirm

Invoice Number Format

Invoices will have the format:

XXX-XXX-NNNNNNN

• XXX: Establishment (e.g., 001)
• XXX: Point of Sale (e.g., 001)
• NNNNNNN: Sequential number (e.g., 0000001)

Example: 001-001-0000123

Checking Timbrado Status

1. Go to Accounting > Configuration > Timbrados
2. View list of all timbrados
3. Status indicators show:
   • Active: Green (currently valid and in range)
   • Expired: Red (past end date)
   • Exhausted: Orange (all numbers used)

When Timbrado is Expiring

The system will warn you when:

• End date is approaching (configurable threshold)
• Document numbers are running low (e.g., <100 remaining)

Action required:

1. Request new timbrado from SET
2. Create new timbrado record in system
3. Update journal to use new timbrado when ready

Switching Between Timbrados

To change timbrado on a journal:

1. Go to Accounting > Configuration > Journals
2. Edit the journal
3. Change the Timbrado field
4. Save
5. New documents will use the new timbrado

Timbrado Usage Report

Monitor timbrado usage:

1. Go to Accounting > Reporting > Timbrado Report
2. View:
   • Numbers used
   • Numbers remaining
   • Expiration status
   • Document count

Fiscal Period Closing

When closing fiscal periods:

1. Verify all timbrados for the period are valid
2. Check document number sequences are complete
3. Generate required fiscal reports

Scenario 1: Starting a New Establishment

1. Create new timbrado with new establishment code
2. Create or update journal with new establishment
3. Link timbrado to journal
4. Start issuing documents

Scenario 2: Renewing Expired Timbrado

1. Obtain new authorization from SET
2. Create new timbrado record
3. Set start date (can overlap with old one)
4. Switch journal to new timbrado
5. Old timbrado remains for historical reference

Scenario 3: Multiple Points of Sale

1. Create timbrado for each point of sale
2. Create separate journal for each
3. Each journal uses its own timbrado
4. Users select appropriate journal when creating documents

Error: “Timbrado Expired”

Solution:

1. Create new timbrado
2. Update journal configuration
3. Try creating document again

Error: “Document Number Out of Range”

Solution:

1. Request new timbrado from SET with higher range
2. Create new timbrado record
3. Switch journal to new timbrado

Warning: “Timbrado Expiring Soon”

Action:

1. Request renewal from SET
2. Create new timbrado in system
3. Plan transition date
4. Update journal when ready