OiRA

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Configuring OiRA

Fine tune OiRA to your needs by allowing others, for example your employees, to access your risk assessments or by changing the way your organisation appears within OiRA.

Organisation

Every risk assessment belongs to an organisation. Users who have access to the organisation can access its risk assessments.

Example of an organisation screen with multiple organisations.

When you create a new user account, without using an invitation to an organisation, you can create your own organisation by clicking the ‘Add organisation’ button. The organisation is used for storing the risk assessments.

The organisation screen can be reached through the main screen by clicking on the tab called ‘Organisation’.

With the organisation screen you will normally see your own organisation. But in case you have access to other organisations as well, for instance because you’re an OSH service provider, then you’ll see more than one organisation listed.

When editing the information on your own organisation, you can add the name of your organisation and upload a logo. By default, the name of your organisation will be suggested like ‘Organisation of …’, where the ‘…’ is replaced by the first name of the owner of this organisation. If the name of this user has not been entered into the system, then this user’s e-mail address will be shown.

You can edit your organisation at a later point in time by clicking on the button ‘Edit organisation’ on the right-hand side.

User management

When having clicked on the ‘Organisation’ tab, you can see a list of users who can access your organisation. You should see your own name (if it is known to the system) or your e-mail address amongst the list of users who can access the risk assessments of your organisation.

Editing your name

It is recommended to enter your full name in the application, because it will improve your recognisability to other users throughout the application later on. You can change your name by clicking on the person icon on the upper right hand corner and then click ‘Preferences’ in the drop down that is showing.

Roles and permissions

Next to the names of the users, you will see your role within the organisation. There are 3 possible roles.

  • Member — Members can make risk assessments and take trainings. Members can view and edit all risk assessments of the organisation.
  • Consultant — Consultants can make and edit risk assessments, validate and approve risk assessments and create trainings. (Please note this feature is only available in some countries)
  • Administrator — Administrators can create, edit and remove user accounts. Administrators can also make risk assessments and edit existing ones, lock risk assessments and take trainings.

Adding a user to your organisation

You can add an extra user, such as an employee or an OSH consultant (the latter one is only available in some countries), to your organisation by clicking on the ‘Add user’ button. A panel will appear that asks you to choose the permission level for the new user. You can still change the permission level of the user afterwards. Once you have set the permission level, click ‘Send e-mail’ to send the invitation.

When you click ‘Send e-mail’, your e-mail client will open with a new e-mail including a link that people can use to join your organisation. The link is valid for five days and you may send it to as many people as you would like to join your organisation.

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